Privacy Policy
Last modified: June 23, 2026
Introduction
HYStech LLC ("Company," "Share My Clinic," "we," or "our") respects your privacy and is committed to protecting it through our compliance with this policy.
This policy describes (a) the types of information we may collect from you or that you may provide when you visit our website at sharemyclinic.com (the "Website" or the "Platform"), and (b) our practices for collecting, using, maintaining, protecting, and disclosing that information.
This policy applies to information we collect:
- On the Website.
- In email, text, and other electronic messages between you and the Website.
- Through your account, profile, listings, bookings, and communications with other users of the Website.
- When you interact with our advertising and applications on third-party websites and services, if those applications or advertising include links to this policy.
Except as otherwise provided in this policy, it does not apply to information collected by us offline or through any other means, including on any other website or application operated by the Company or any third party; or by any third party, including through any application or content (including advertising) that may link to or be accessible from or on the Website.
Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, your choice is not to use the Website. By accessing or using the Website, you agree to this privacy policy. This policy may change from time to time (see Changes to Our Privacy Policy). Your continued use of this Website after we make changes is deemed to be acceptance of those changes, so please check the policy periodically for updates.
You also acknowledge and agree that your access to and use of our Website is subject to our Terms of Use, and any conflict between this policy and the Terms of Use will be determined in favor of the Terms of Use. You also acknowledge and agree that we are not responsible for how third parties, vendors, service providers, or other users of the Website collect or use your information.
Age Requirement; Children
The Website is intended for use only by persons who are 18 years of age or older and, for provider and clinic accounts, by licensed healthcare professionals or their authorized representatives. The Website is not directed to children.
Our Website is not intended for children under 13 years of age, and no one under age 13 may provide any information to or on the Website. We do not knowingly collect personal information from children under 13. If we learn we have collected or received personal information from a child under 13 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 13, please contact us through the support feature in your account, or email us at [email protected].
California residents under 16 years of age may have additional rights regarding the collection and sale of their personal information. Please see the State-Specific Privacy Rights section for more information.
Information We Collect
Information You Provide to Us
When you register for an account, create or manage listings, communicate with other users, or otherwise use the Website, we may collect information you provide directly, including:
- Account and contact information, such as your name, email address, telephone number, mailing address, username, and password.
- Professional and credentialing information, such as your professional license number(s), National Provider Identifier (NPI), specialty or taxonomy, practice or clinic name, facility addresses, and information you provide to demonstrate eligibility, licensure, or insurance.
- Listing and resource information, such as descriptions, availability, scheduling, pricing, and photographs of clinic space, equipment, staff, or appointment capacity you offer or seek.
- Communications, such as messages you exchange with other users or with us, and the contents of support requests.
- Transaction information, such as records of bookings or arrangements made through the Website. [If the Platform processes payments, payment card or bank information is collected and processed by our third-party payment processor, not stored by us — confirm.]
Information We Collect Automatically (Device Information)
When you use the Website, we automatically collect certain information about your computer or mobile device, including information about your web browser, IP address, time zone, and some of the cookies that are installed on your device. As you browse the Website, we collect information about the individual pages or features you view, what websites or search terms referred you to the Website, and how you interact with the Website. We refer to this automatically collected information as "Device Information."
We collect Device Information using the following technologies:
- Cookies are data files placed on your device that often include an anonymous unique identifier. For more information about cookies, and how to disable cookies, visit allaboutcookies.org.
- Log files track actions occurring on the Website and collect data including your IP address, browser type, Internet service provider, referring/exit pages, and date/time stamps.
- Web beacons, tags, and pixels are electronic files used to record information about how you browse the Website.
Information We Collect From Third Parties
We may receive information about you from third parties, such as payment processors (to confirm a transaction), identity or credential verification services (where used), analytics and advertising providers, and other users who provide information in connection with an arrangement involving you. The Website may also include links to other internet destinations, including third-party-managed content, which are governed by their own privacy policies.
Protected Health Information (HIPAA)
NEEDS COUNSEL REVIEW — healthcare- or payment-specific; confirm with an attorney before launch.
The Website is not intended to collect, receive, store, or transmit Protected Health Information ("PHI") as defined under the Health Insurance Portability and Accountability Act ("HIPAA"), and you must not submit PHI through any listing, profile, message, or other feature of the Website. We are not acting as a covered entity or business associate with respect to any PHI in connection with arrangements between users. To the extent your use of shared clinic resources arranged through the Website involves PHI, that is a matter solely between the users involved, who are responsible for executing any required Business Associate Agreements and for implementing all safeguards required under HIPAA and applicable state law. The professional and credentialing information described above (such as license numbers, NPI, and practice details) is business and professional information, not PHI.
How We Use Your Information
We use the information we collect to:
- Provide, operate, maintain, and improve the Website and its features, including creating and managing accounts, listings, bookings, and communications between users.
- Verify eligibility, licensure, and identity, and to screen for potential risk and fraud (in particular, using your IP address).
- Facilitate and support arrangements between users, including sharing the information necessary to connect a listing user with an interested user.
- Communicate with you about your account, transactions, support requests, security, and changes to our terms or policies.
- Generate analytics about how users browse and interact with the Website, and assess the success of our marketing and advertising.
- Comply with legal obligations and enforce our Terms of Use.
Information Visible to Other Users
Share My Clinic is a marketplace. Information you include in your public profile or in a listing — such as your name or practice name, professional credentials, facility location and photographs, availability, and pricing — may be visible to other users and, in some cases, to the general public. Do not include any information in a public profile or listing that you do not wish to be seen by others, and never include PHI or patient identifiers. Communications and information you share directly with another user are accessible to that user, and we are not responsible for how other users use information you choose to share with them.
Behavioral Advertising
We may maintain a presence on third-party social networking sites such as Facebook, LinkedIn, X (formerly Twitter), and others. We do not control, and are not responsible for, the collection, tracking, use, or disclosure of your information gathered through social networking websites and applications. Third-party social networking applications and advertisers are not obligated to follow this policy or our Terms of Use. If you have questions about an advertisement or targeted content, contact the responsible social networking provider directly and refer to its privacy policy and terms of use.
We may use your information to provide you with targeted advertisements or marketing communications we believe may be of interest to you. For more information about how targeted advertising works, visit the Network Advertising Initiative's educational page. You can opt out of targeted advertising through Facebook, Google, and Bing, and you can opt out of some services by visiting the Digital Advertising Alliance's opt-out portal.
Cross-Device Tracking
Functionality within our Website may permit you to access services, preferences, and content across your computing devices, from phones to tablets. Key components of the Website are cloud-based and updated periodically to provide you with the latest improvements and features. In order to provide this experience, we collect data about you, your device, and the way you use our Website.
Do Not Track
Please note that we do not alter our Website's data collection and use practices when we see a Do Not Track signal from your browser.
Accessing and Correcting Your Information
You can review and change your personal information by logging into the Website and visiting your account profile page. You may also contact us through the support feature in your account, or email us at [email protected], to request access to, correct, or delete any personal information you have provided to us. We cannot delete your personal information except by also deleting your user account. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect. We may also retain certain information as required by law or for legitimate business purposes (see Data Retention).
State-Specific Privacy Rights
Note on Professional and Publicly Available Information
NEEDS COUNSEL REVIEW — healthcare- or payment-specific; confirm with an attorney before launch.
Certain professional information that providers post or that is associated with a provider — such as license numbers, NPI, and practice information — may be publicly available or may be treated as business information rather than personal information under some state privacy laws. Under many state laws (including the CCPA, Colorado Privacy Act, Virginia CDPA, and similar laws), publicly available information is generally exempt from the definition of "personal information" or "personal data." The rights described below apply primarily to personal information you provide directly to us through account registration or other interactions with the Website.
Your California Privacy Rights (CCPA/CPRA)
If you are a California resident, the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA) provides you with specific rights regarding personal information you provide directly to us:
- Right to Know: request that we disclose what personal information we have collected about you, its sources, the purposes for collection, and the categories of third parties with whom we share it.
- Right to Delete: request deletion of your personal information, subject to certain exceptions.
- Right to Correct: request correction of inaccurate personal information.
- Right to Opt-Out of Sale or Sharing: we do not sell personal information in the traditional sense; if we share personal information for cross-context behavioral advertising, you may opt out by contacting us.
- Right to Limit Use of Sensitive Personal Information: where we collect sensitive personal information, you may limit its use.
- Right to Non-Discrimination: we will not discriminate against you for exercising your privacy rights.
To exercise these rights, sign up for an account and contact us through the support feature, or email us at [email protected]. We will verify your identity before processing your request. California's "Shine the Light" law (Civil Code Section 1798.83) permits California residents to request information about our disclosure of personal information to third parties for their direct marketing purposes; we do not disclose personal information to third parties for their direct marketing purposes. We do not have actual knowledge that we sell or share personal information of California residents under 16 years of age.
Your Colorado Privacy Rights (CPA)
If you are a Colorado resident, the Colorado Privacy Act provides rights to access your personal data, correct inaccuracies, delete your data, obtain a portable copy, and opt out of targeted advertising, the sale of personal data, or profiling that produces legal or similarly significant effects. To exercise these rights, sign up for an account and contact us through the support feature. If we decline your request, you may appeal by contacting us with the subject line "Colorado Privacy Appeal."
Your Virginia Privacy Rights (VCDPA)
If you are a Virginia resident, the Virginia Consumer Data Protection Act provides similar rights to access, correct, delete, obtain a copy of your personal data, and opt out of targeted advertising, sale of personal data, and profiling. To exercise these rights, contact us through the support feature in your account.
Your Connecticut Privacy Rights (CTDPA)
If you are a Connecticut resident, the Connecticut Data Privacy Act provides rights to access, correct, delete, obtain a copy of your personal data, and opt out of the sale of personal data, targeted advertising, and profiling. To exercise these rights, contact us through the support feature in your account.
Other State Privacy Rights
Residents of other states with comprehensive privacy laws (including but not limited to Utah, Texas, Oregon, Montana, Iowa, Delaware, Nebraska, New Hampshire, New Jersey, and Tennessee) may have similar rights under their respective state laws. We are committed to honoring valid privacy requests from residents of all U.S. states. To exercise any privacy rights available to you, sign up for an account and contact us through the support feature.
Verification and Response Timing
When you submit a privacy rights request, we will verify your identity using reasonable methods, which may include confirming information you previously provided to us. We will respond to verifiable requests within the timeframes required by applicable law (generally 45 days, with possible extensions as permitted by law).
Authorized Agents
You may designate an authorized agent to submit requests on your behalf. We may require the authorized agent to provide proof of written authorization and may still require you to verify your identity directly with us.
Data Transfers
We and the Website are based in the United States. Regardless of where you access the Website, the information collected as part of that use will be transferred to and maintained on servers located in the United States. Any information we obtain about you will be stored in accordance with U.S. privacy laws, regulations, and standards, which may not be equivalent to the laws in your country of residence. By using the Website, you consent to this collection, transfer, storage, and processing of information to and in the United States.
Data Security
The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential, and we ask you not to share it with anyone. Be careful about giving out information in public areas of the Website, such as profiles and listings; information you share in such public areas may be viewed by any user of the Website.
Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Website, and any transmission is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Website.
Data Retention
We retain personal information for as long as your account is active and as needed to provide the Website, and thereafter as necessary to comply with our legal obligations, resolve disputes, enforce our agreements, and for legitimate business purposes. When information is no longer needed for these purposes, we will delete or de-identify it in accordance with applicable law.
Changes to Our Privacy Policy
It is our policy to post any changes we make to our Privacy Policy on this page. If we make material changes to how we treat our users' personal information, we will notify you through a notice on the Website home page. The date the Privacy Policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date, active, and deliverable email address for you, and for periodically visiting our Website and this Privacy Policy to check for any changes.
Contact Information
To ask questions or comment about this Privacy Policy and our privacy practices, please sign up for an account and contact us through the support feature. If you do not have an account, you may email us at [email protected].